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Faculty and Staff Introduction

The personnel census is September 30 of each year, when a snapshot of the employee database (PeopleSoft HR) is taken for purposes of official reporting and policy analyses. This Personnel Data File (PDF) includes demographic and educational data and funding information; it is completed by December 1. Definitions for the categories of employees appear below.

The dates and definitions are set by the federal government and UNC-GA.

NOTE: In Fall 2002, UNC-General Administration changed the definition of how we identify IPEDS instructional faculty to match that used in reporting AAUP instructional faculty. The definitions below are the new definitions.

Standard Reporting Populations, as of Fall 2002 (AAUP and IPEDS)

• Total Employees represents all permanent employees on campus at NC State University. This includes EPA and SPA employees. It does not include graduate assistants or the "Alternate Populations " groups listed below.

  In general, permanent employees participate in the retirement system and receive medical benefits. There are some hired as time-limited employees without benefits who are classifed by UNC-General Administration as "Temporary" who are counted in our PDF. One group of these is the supplemental faculty. There are other employees in various positions on campus who are counted while not being truly permanent hires.

• Faculty includes faculty on 9 or 12 month contracts whose primary activity is instruction, research, and/or on-campus extension and whose salaries are paid at least 50% from teaching, research, and/or extension funds. Teaching funding is defined as FTE associated with subhead 101-1310 or 106-1310. Research FTE subheads are 110-1110, 122-1110, and 106-1110. Extension subheads are 131-1110, 132-1110, and 133-1110.

  Faculty on leave without pay, librarians, and field faculty are not counted in this definition of faculty.

  This population is reported to AAUP (full-time only) and IPEDS (both full- and part-time). Both AAUP and IPEDS call this whole group instructional faculty. The AAUP faculty definition (full-time only) is used to compute an average faculty salary for comparison with other institutions (see peer pages).

• Staff represents all EPA and SPA employees who are not classified as instructional faculty by the definition above. Therefore staff includes administrative, professional, technical, clerical, maintenance, and trades employees, and those faculty who do not meet the funding definition for Faculty above. (Note that Staff will include tenured administrators if their funding is not from teaching, research, or extension subheads defined above).
  • EPA includes all employees (academic and non-academic) on the university payroll that are not subject to the State Personnel Act.
  • SPA includes all employees on the university payroll that are subject to the State Personnel Act.

• Graduate Assistants includes all graduate students who have either a teaching or research assistantship. Graduate assistants are not counted as faculty or staff. The PeopleSoft job codes included are:
  • A138 - Graduate Teaching Asst
  • A148 - Graduate Research Asst
  • A168 - Graduate Univ Research
  • A178 - Graduate Teach & Research Asst
  • A188 - Graduate Univ Research Supplemental
  • A198 - Graduate Services Assistants
  
  

Alternative Populations

These reports include other populations of employees who are excluded from the standard reporting population. These are made available to answer questions and are not subject to the same strict definitions as the PDF populations are. They do not meet the test of on-campus and permanent benefits-receiving employees.

• Contract Employees include anyone who has worked on campus on a limited contract between October 1 of last year and September 30 of this year. This is an unduplicated headcount. These contracts are reported on a 1099 tax form at the end of the year. This includes anyone in PeopleSoft with a Pay Run ID of 2, found by running public query "*Temp Contract Pay Run ID".
• Field Faculty are Cooperative Extension Services employees who work off-campus. All those with a rank of 7 in PeopleSoft as of September 30 of this year.
• No-pay Employees include all those who are working on campus without compensation through our payroll system on census day. Typically these people are using the no-pay appointment as an entry in the system to gain access to campus services. Some of these are paid from off-campus sources (USDA, USDI, ROTC, etc). They are identified by an employee class of N in PeopleSoft.
• Post-docs include all those working in a post-doctoral capacity on census day. The PeopleSoft job codes included are:
  • C795 - (Post Doc) Fellow
  • C738 - (Post Doc) Intern
  • C849 - (Post Doc) Research Associate
  • C849P - (Post Doc) Research Asso-PR
  • C864 - (Post Doc) Resident
  • C915 - (Post Doc) Teaching Assoc

  Most post-docs are included in the EPA population as EPA professionals but there are some post-docs who are paid from sources external to NCSU, and are recorded in PeopleSoft as No-Pay Employees. This report unifies those two groups.

• Hourly Temps -- All those on hourly temporary assignment on campus on census day. They are usually hourly pay assignments hired on an as-needed basis. This population, classified in PeopleSoft with an Employee Class of E (EPA Temp) or S (SPA Temp), is determined by running public query "temp active" in PeopleSoft/HR with effective date set to September 30.