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How to Correct the List of Instructors and Courses
to be Evaluated through ClassEval in Spring 2012

UPA will post a list of all courses and sections offered by your department in Spring 2012, according to information obtained from Registration and Records, on January 23 .  Please review this list carefully and update SIS by close of business March 9 so that we can be sure to include all appropriate sections in ClassEval.  The URL for the list is: 

https://classeval.ncsu.edu/secure/prod/courses/

We will share this URL with your scheduling officer and instructors and urge them to contact you if there are errors. 

Next to each section on the list are instructor name(s), census enrollment, and a notation if it is combined with another section.  Also indicated is whether the section is currently on our list to be evaluated through ClassEval this semester ("IN" or "OUT"). There is also additional information used to determine the course evaluation status. 

Errors in Instructor Information
To identify the instructor(s) for a section, we use information that your scheduling officer submits to Registration and Records on the appropriate SIS page.  We create an evaluation form for each and every instructor to whom the scheduling officer designates as primary or secondary instructors.  This includes graduate teaching assistants indicated as instructors not as support.

Sections without an identified instructor in the source Registration and Records file are excluded from this list.  This can be corrected by your scheduling officer simply by adding an instructor name in to SIS.

To correct the instructor name, ask your scheduling officer to correct the appropriate SIS page by close of business March 9 when the final course snapshot is taken and the final course list is published.

Errors in Class Information
To identify courses to be evaluated the "noeval" attribute of the course in SIS, The University’s regulation (posted at http://www.ncsu.edu/policies/employment/faculty/REG05.20.10.php):

Section 3.5.Courses that have enrollments too low to insure anonymity of student evaluations (n ≤ 4) or that do not present course material (e.g., undergraduate and graduate research, internships, independent study, supervised teaching) will not be evaluated using the university evaluation instrument. Other exemptions must be approved by the Provost.

Accordingly, scheduling coordinators can use the guidelines on the following web page to exclude sections from ClassEval:
http://www.ncsu.edu/UPA/classeval/class_exclusions.htm .

Note:  Combined (cross-listed and piggy-backed) sections are evaluated as one course if their connection is noted correctly in Registration and Records’ files.  Evaluation results are combined to make a single report.  However, if these courses are not correctly identified as combined sections (cross-listed or piggy-backed) in those files, then they will be treated as distinct courses. 

To add or remove a class from the list of classes to be evaluated in April and May, the scheduling officer should:


by close of business March 9.